Privacy Policy

Privacy Policy for ClockVerify

Last Updated: 8/19/25

ClockVerify (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your information when you use our website, application, or related services (“Services”).

1. Information We Collect

We may collect the following types of information when you use ClockVerify:

  • Personal Information: Name, email address, phone number, and other identifiers you provide when filling out our forms.

  • Verification Data: Information submitted through our verification forms (e.g., IDs, supporting documents, timestamps).

  • Technical Information: Device details, IP address, browser type, operating system, and usage patterns.

  • Cookies & Tracking: Information collected through cookies or similar technologies to enhance user experience and security.

2. How We Collect Information

  • Directly from You: When you fill out a form, register, or otherwise provide information.

  • Through Jotform: We use Jotform to collect and process form submissions. Any data you provide via our forms is securely transmitted and stored on Jotform’s platform, subject to their own Privacy Policy.

3. How We Use Your Information

We use your information to:

  • Provide, operate, and maintain ClockVerify Services.

  • Verify identities and prevent fraud or unauthorized access.

  • Improve security and reliability of the platform.

  • Communicate with you about updates, support, or important notices.

  • Comply with legal and regulatory obligations.

4. Sharing of Information

We do not sell your personal information. We may share your information only in the following cases:

  • With Service Providers: Such as Jotform, which securely stores and processes your form submissions on our behalf.

  • For Legal Reasons: If required by law, regulation, or court order.

  • Business Transfers: In case of a merger, acquisition, or sale of company assets.

5. Third-Party Services

ClockVerify relies on third-party providers to operate certain parts of our Services:

  • Jotform: We use Jotform to collect and manage form submissions. Any information you provide through our forms is stored and processed on Jotform’s servers. Jotform implements its own security measures and compliance standards, including GDPR and CCPA. You can review their Privacy Policy for more details.

By using our Services, you acknowledge that your data may be processed by third parties such as Jotform in accordance with their policies.

6. Data Processing Location

Your information may be stored and processed in the United States, where Jotform’s primary servers are located. For users in the European Union (EU) or European Economic Area (EEA), Jotform may store data on EU servers if enabled. By using our Services, you consent to the transfer and processing of your information in these locations, which may have different data protection laws than your country of residence.

7. Data Security

We implement industry-standard safeguards to protect your data. Since form data is collected through Jotform, it benefits from Jotform’s security measures, which include encryption and GDPR/CCPA compliance. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

8. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Data stored on Jotform is subject to their retention and deletion policies.

9. Your Rights

Depending on your location, you may have rights regarding your personal information, including:

  • Accessing the information we hold about you.

  • Requesting corrections or updates.

  • Requesting deletion of your data.

  • Withdrawing consent for processing (where applicable).

To exercise these rights, contact us at [Insert Contact Email].

10. Cookies & Tracking Technologies

ClockVerify uses cookies and similar technologies to enhance user experience, improve security, and analyze usage. Jotform may also use cookies when you interact with our forms. You can control cookie settings in your browser.

11. Children’s Privacy

Our Services are not directed to children under 13 (or under 16 in certain jurisdictions). We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us immediately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted here with a revised “Last Updated” date.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

ClockVerify
📧 Email: contact@clockverify.com
🌐 Website: Clockverify.com